Remember the Basic Elements of a Business Plan

Remember the Basic Elements of a Business Plan

Anyone who has ever dreamed of starting their own business and securing the financing should come up with a business plan. Why? According to the U.S. Small Business Administration, this is the document that maps out the details of your business. It covers what your farm and ranch business will sell, how it will be structured, what the market looks like, how you plan to sell your product or service, what funding you'll need, what your financial projections are, and which permits, leases, and other documentation will be required.

Not to overwhelm anyone, but most lenders require we well-developed business plan. A business plan helps you prove to yourself and others whether your business idea is worth pursuing. It's the best way to take a step back, look at your idea holistically, and solve issues years down the road before you start getting into the weeds.

Remembering the Core Elements of Your Business Plan

The U.S. Small Business Administration is the best source for putting the basic elements together of your business plan. And, here are nine of the core elements that every plan must have for your business idea to be taken seriously.

1. Executive summary – This is the opening statement. Briefly tell your reader what your company is and why it will be successful. Include your mission statement, your product or service, and basic information about your company’s leadership team, employees, and location. You should also include financial information and high-level growth plans if you plan to ask for financing.

2. Company description - Provide detailed information about your company. Go into detail about the problems your business solves. Be specific, and list out the consumers, organization, or businesses your company plans to serve.

Explain the competitive advantages that will make your business a success. Are there experts on your team? Have you found the perfect location for your farm, ranch, access to buyers and retailers? Your company description is the place to boast about your strengths.

3. Market analysis - Competitive research will show you what other businesses are doing and what their strengths are. In your market research, look for trends and themes. What do successful competitors do? Why does it work? Can you do it better? Now's the time to answer these questions.

4. Organization and management – Here’s where you describe how your business will be structured and who will run it. Describe the legal structure of your business. State whether you have or intend to incorporate your business as a C or an S corporation, form a general or limited partnership, or if you're a sole proprietor or LLC.

Use an organizational chart to lay out who's in charge of what in your company (It might just be you. That is okay.). Show how each person's unique experience will contribute to the success of your venture. Consider including resumes and CVs of key members of your team. Remember, the value of your team helps the value and success of your company.

5. Service or product line - Describe what you sell or what service you offer. Explain how it benefits your customers and what the product lifecycle looks like. Share your plans for intellectual property, like copyright or patent filings. If you're doing research and development for your service or product, explain it in detail.

6. Marketing and sales - There's no single way to approach a marketing strategy. Your strategy should evolve and change to fit your unique needs.

Your goal in this section is to describe how you'll attract and retain customers. You'll also describe how a sale will actually happen. You'll refer to this section later when you make financial projections, so make sure to thoroughly describe your complete marketing and sales strategies.

7. Funding request - If you're asking for funding, this is where you'll outline your funding requirements. Your goal is to clearly explain how much funding you’ll need over the next five years and what you'll use it for.

Specify whether you want debt or equity, the terms you'd like applied, and the length of time your request will cover. Give a detailed description of how you'll use your funds. Specify if you need funds to buy equipment or materials, pay salaries, or cover specific bills until revenue increases. Always include a description of your future strategic financial plans, like paying off debt or selling your business.

8. Financial projections - Supplement your funding request with financial projections. Your goal is to convince the reader that your business is stable and will be a financial success.

If your business is already established, include income statements, balance sheets, and cash flow statements for the last three to five years. If you have other collateral you could put against a loan, make sure to list it now.

Provide a prospective financial outlook for the next five years. Include forecasted income statements, balance sheets, cash flow statements, and capital expenditure budgets. For the first year, be even more specific and use quarterly — or even monthly — projections. Make sure to clearly explain your projections and match them to your funding requests.

This is a great place to use graphs and charts to tell the financial story of your business.  

9. Appendix - Use your appendix to provide supporting documents or other materials specially requested. Common items to include are credit histories, resumes, product pictures, letters of reference, licenses, permits, or patents, legal documents, permits, and other contracts.

Look for additional articles breaking down the elements of a business plan.

Editor’s Note: Most of this information was sourced from the U.S. Small Business Administration. If you’re interested in learning more, go here: https://www.sba.gov/. The American Management Association also has great resources for marketing and business plan development.